Senior Executive Assistant (French Speaker) HR Shared Services
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Direct Executive and Stakeholder Support: Provide comprehensive administrative and executive support directly to the Management Committee (MC) and/or Project Management Team (PMT). Facilitate communication with internal and external stakeholders, manage all correspondence (calls, emails), perform translations as required, and serve as a key liaison.Calendar and Meeting Management: Meticulously manage complex executive and committee calendars, schedule and coordinate all appointments, board meetings, conferences, and other engagements.
Travel and Logistics Coordination: Oversee and manage all travel arrangements, including booking flights, accommodation, and ground transportation for executives and team members.Document Preparation and Reporting: Gather, compile, and analyze relevant data, synthesize complex information, and produce regular reports and presentations as directed. Draft, edit, and finalize a wide range of documents, including official correspondence, internal notes, standards, and reports. Maintain accurate records and filing systems.
Event Organization: Organize and coordinate national and international events and meetings, liaising with all necessary internal and external contacts to ensure successful execution and managing stakeholder agendas.Confidentiality and Security: Handle all confidential documents and sensitive information with the utmost discretion and ensure full compliance with security protocols to maintain their integrity.