Administrative Virtual Assistant
Save this role or tell us whether you want more jobs like it.
Job Overview Level Up Talent Solutions is looking for a Lean-Pro Administrative Virtual Assistant to support a fast-growing U.S.-based bookkeeping business serving small businesses in the trades, including construction, roofing, and HVAC. This role will focus on simple but important administrative support tasks, including sending outreach messages, organizing inboxes, responding to basic emails using templates, and flagging urgent requests for the business owner. The ideal candidate is organized, reliable, detail-oriented, and strong in written English. This is a mostly behind-the-scenes role for someone who can follow instructions, work ethically, and complete assigned tasks on time.
Responsibilities Send prepared outreach messages to prospective clients through Facebook Follow the client’s outreach process and message sequence accurately Organize Outlook, Gmail, and other assigned inboxes Monitor incoming emails and identify urgent or important requests Respond to basic emails using approved templates when instructed Notify the business owner of urgent client inquiries or action items Help maintain organized records of outreach activity, replies, and follow-ups Support basic administrative tasks as SOPs and workflows are developed Use online tools and web-based platforms to complete assigned tasks Follow instructions carefully and complete work within the agreed schedule
Requirements
Qualifications At least 1–2 years of experience in administrative support, virtual assistance, inbox support, lead outreach, or a similar role Strong written English communication skills Comfortable sending professional messages to prospective B2B clients Able to follow scripts, templates, SOPs, and step-by-step instructions Organized and detail-oriented when handling emails, messages, and follow-ups Reliable, ethical, and able to complete work on time with minimal supervision Comfortable working remotely during Central Time hours Stable internet connection and ability to work using web-based tools Willing to support a growing business where processes and SOPs are still being developed Nice to Have Experience supporting a bookkeeping, accounting, or financial services business Experience with B2B outreach or lead generation support Familiarity with construction, roofing, HVAC, trades, or blue-collar service businesses Experience using Facebook, LinkedIn, Outlook, Gmail, or QuickBooks Experience organizing inboxes, tracking follow-ups, or maintaining simple admin workflows