Wholesale Coordinator (0010-1087)

Looking for Philippines-based candidates

Job Role: Wholesale Coordinator

Compensation range: $1,800 AUD - $2,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A premium children’s lifestyle brand focused on creating high-quality, organic clothing and essentials for babies and toddlers. They are committed to using sustainable materials and ethical production practices to ensure their products are gentle on delicate skin and better for the environment. Known for their timeless designs and practical everyday pieces, they serve families who value comfort, quality, and conscious living.

Role Overview: The Wholesale Coordinator plays a key role in supporting the day-to-day operations of the wholesale function, ensuring orders are processed accurately, inventory is effectively managed, and wholesale accounts receive timely administrative support. Reporting to the Global Wholesale Manager, this role is responsible for coordinating wholesale orders from purchase through to delivery, maintaining accurate inventory records, and preparing reports and account documentation. The ideal candidate is highly organised, detail-oriented, and proactive, with the ability to manage multiple priorities while delivering exceptional service to internal stakeholders and wholesale partners.

Key Responsibilities: 

Order Administration & Processing

• Enter, process, and confirm wholesale purchase orders accurately and within agreed timeframes.
• Liaise with wholesale accounts to confirm order details, quantities, pricing, and delivery windows.
• Track order status from placement through to dispatch and delivery, proactively flagging delays or discrepancies.
• Maintain accurate, up-to-date order records across relevant systems – AP21 (e.g. ERP/order management platform, shared trackers).
• Process order amendments, returns, and credit requests in line with wholesale policy.
  

Stock & Inventory Management

• Monitor stock availability against confirmed and forecast wholesale orders.
• Coordinate with the Supply Chain/Production teams to align stock allocation with wholesale demand.
• Maintain accurate inventory and allocation records, escalating stock shortfalls or excess risk.
• Support stock take, reconciliation, and reporting activities relevant to the wholesale channel.
• Help manage sample stock and showroom inventory as required.

General Support to the Global Wholesale Manager

• Provide day-to-day administrative support, including diary coordination, correspondence, and meeting preparation relevant to wholesale accounts.
• Prepare and maintain reports, trackers, and account summaries (e.g. sales performance, order status, ranging).
• Assist with the preparation of account-facing materials, including line sheets, order forms, and pricing documents.
• Support the coordination of trade show, showroom, and account meeting logistics as needed.
• Act as a point of contact for wholesale accounts on routine order and administrative queries, escalating commercial matters to the Global Wholesale Manager.
• Undertake ad hoc administrative and project tasks to support the broader wholesale function.