Executive Assistant (028-1044)

​​Looking for Philippines-based candidates

Job Role: Executive Assistant

Compensation Range: $1500 AUD - $2500 AUD / Monthly

Work Schedule: Full-time, This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be formally employed through an Employer of Record (EOR) arrangement. We are not an outsourcing agency. All of our roles are 100% remote, so you’ll be able to work from home.

Who The Client Is:
Our client is a specialist aviation ground services and hospitality provider operating across Southeast Asia and the wider Asia-Pacific region. Their work includes coordinating airport services, operational logistics, permits, and ground support for private aviation, VIP movements, government flights, cargo operations, and other specialized aviation activities.

Role Overview: 

This is a broad EA role supporting the Director across email management, calendar coordination, reporting, and operational admin. You'll be the connective tissue of a busy business, keeping things organised, flagging what matters, and proactively handling tasks before they become problems.

The ideal candidate is experienced, autonomous, and comfortable picking up new systems quickly. You'll hit the ground running and grow the scope of the role over time.

Key Responsibilities: 

• Monitor, triage, and manage the Director's email inbox and Teams, flagging priorities and drafting responses where appropriate
• Manage calendar and scheduling, including internal coordination and external client appointments
• Oversee and maintain the time and task management apps (Microsoft To Do, Microsoft Planner and AkiFlow), monitoring progress, tracking project status, and building reports and dashboards so the Director has visibility without needing to dig in manually
• Handle general administrative tasks across the Microsoft 365 suite (Outlook, Word, Excel, Teams)
• Assist with Xero administration and bookkeeping support as required
• Coordinate communications, meeting prep, and follow-ups on the Director's behalf
• Use AI tools such as ChatGPT and Claude to help draft communications, summarise information, and speed up day-to-day outputs
• Proactively identify gaps, suggest improvements, and take ownership of tasks without needing to be asked twice