Executive Assistant (025-1062)
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Looking for Philippines-based candidates
Job Role: Executive Assistant
Compensation range: $1,000 AUD - $1,500 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: Our client is a commercial design and construction firm specialising in end-to-end workspace transformations. They deliver tailored fitout solutions across office, retail, and industrial environments, managing projects from concept design through to construction and handover. Their focus is on creating functional, high-quality spaces that align with client brand identity, operational needs, and project timelines.
Role Overview:
We're looking for a proactive and highly organised Executive Assistant to support one of the directors with day-to-day administrative and operational tasks. This role is ideal for someone who enjoys keeping things organised, staying one step ahead, and helping a busy team operate efficiently. You'll be responsible for managing schedules, coordinating meetings, handling communications, and supporting project administration while working closely with internal and external stakeholders.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments.
- Monitor and organise emails, draft responses, and follow up on action items.
- Prepare meeting agendas, take meeting minutes, and track outstanding tasks.
- Coordinate travel arrangements, accommodation, and itineraries when required.
- Assist with document preparation, reports, presentations, and correspondence.
- Maintain organised digital files, project documentation, and company records.
- Support project administration by coordinating with clients, suppliers, and contractors.
- Assist with invoicing, expense tracking, and general administrative tasks.
- Help develop and maintain standard operating procedures (SOPs) and administrative processes.
- Identify opportunities to improve workflows and take ownership of recurring administrative responsibilities.