Executive Assistant to the CTO (f/m/d)

The Role
You directly support the CTO and one additional senior leader, ensuring they can operate at full capacity. You manage complexity, protect their time, and take full ownership of everything in your remit — without needing to be asked twice.
You are organised, discreet, and two steps ahead. You thrive in an environment where priorities shift, no two weeks are identical, and the quality of your work directly impacts how effectively leadership functions.
This role requires autonomy, reliability, and a proactive mindset.What You Will Own
1. Calendar & Time ManagementYou ensure that leadership time is protected, well-structured, and aligned with priorities.Own and manage complex calendars across multiple time zonesMake independent scheduling and prioritisation decisionsAnticipate conflicts and resolve them before they surfaceAct as the first point of contact for meeting requests2.

Travel & LogisticsYou handle all business travel end-to-end, with no detail left to chance.Coordinate flights, accommodation, and ground transportManage visa applications and travel documentationPrepare full itineraries and handle last-minute changesEnsure smooth travel experiences across all destinations3. Meetings & EventsYou plan and run internal gatherings that are well-organised and purposeful.Organise internal meetings, team sessions, workshops, and offsitesPrepare agendas, materials, and follow-up documentationCoordinate logistics and ensure all participants are aligned4. Communication & AdministrationYou keep things moving behind the scenes.Manage correspondence with external vendors and partnersHandle expense tracking and reimbursement processesPrepare and format presentation decks using existing templates5. Light Project Support (nice to have)Track deadlines, maintain backlogs, and send reminders as neededSupport the CTO and senior leader on ad hoc coordination tasks